Legal Administrative Assistant

Your Next Career Move

Are you an organized multitasker with an eye for detail? Do you excel at keeping operations running smoothly while supporting legal professionals? Are you curious, resourceful, and eager to learn?

We are seeking a Legal Administrative Assistant to provide high-level support to two attorneys in a fast-paced, collaborative environment.

This is not a typical administrative position. This role combines essential administrative responsibilities with hands-on involvement in trademarks and intellectual property, making it an exciting opportunity for someone who thrives on organization, precision, and clear communication.

Key responsibilities:

Administrative Responsibilities
• Handle detailed billing for both lawyers, ensuring accuracy and attention to specific requirements.
• Prepare, review, and issue client invoices in a timely manner, in accordance with firm policies.
• Enter disbursements promptly to guarantee proper inclusion in client billing.
• Maintain an up-to-date spreadsheet of corporate clients’ minute books for one lawyer and proactively follow up with those clients to renew mandates, with the lawyer’s approval.
• Provide general administrative support to ensure smooth and efficient day-to-day operations.

Trademark & IP Responsibilities
• Monitor trademark files and prepare reports/findings for the attorney’s review.
• Docket, track, and follow up on deadlines and statutory delays in trademark and IP matters.
• Ensure all tracking spreadsheets and deadline calendars are detailed, accurate, and always up to date.
• Maintain and update client trademark portfolios and databases with precision and accuracy.
• Weekly Trademark Journal Watch.
• Review of Trademark Watch Reports.

Qualifications and competencies
• Minimum of three (3) years of experience in a similar role.
• You have a diploma or an equivalent combination of education and experience as an administrative assistant.
• Bilingual (English & French) – excellent written and verbal communication skills.
• Tech-savvy, with strong proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Exceptional organizational skills, with the ability to manage multiple priorities and strict deadlines.
• Strong attention to detail and commitment to accuracy in all tasks.
• Prior experience in trademarks or intellectual property law is an asset, but not mandatory.
• Curious, resourceful, and eager to learn, with a proactive mindset.
• Ability to anticipate needs, take initiative, and work independently when required.
• Professional presence, discretion, and strong time management skills.
• Experience in a law firm or corporate legal department is considered an advantage.

What We Offer
• A collaborative and professional work environment where your contributions matter.
• Exposure to the exciting world of intellectual property and legal administration.
• Opportunities for training and professional growth.
• Competitive compensation package with benefits.
• A hybrid work environment

How to apply

If you are a detail-oriented professional seeking a dynamic role that combines legal support and administrative expertise, we would be delighted to hear from you. Submit your application through this job posting or send your resume to rh@dsavocats.ca.

If you would like to learn more before applying, please feel free to reach out. We will be happy to connect with you and answer any questions.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.